EduSuite EMS - Features Overview

Student Information System (SIS)

Centralized student profiles with biodata, parent information, class history, health details, emergency contacts, and academic/exam performance.

Enrollment & Admissions

Manage new admissions, continuing students, entrance assessments, document uploads, approval workflows, and automated enrollment.

Class & Program Management

Preschool levels, Basic (Primary 1-6, JHS 1-3), SHS programs, Vocational courses, Degree programs. Automated class assignment, progression, and graduation.

Timetable & Scheduling

Automatic timetable generation, teacher allocation, classroom scheduling, and conflict detection.

Attendance Management

Daily attendance, subject-based attendance, biometric/QR support, mobile check-in, and real-time notifications to parents.

Homework & Assignments

Teachers can create assignments, upload resources, mark submissions, and provide feedback.

Lesson Notes & Scheme of Work

Digital preparation, approval workflows, and curriculum alignment for Basic, SHS, and Tertiary levels.

Online Learning (LMS)

Deliver lectures, videos, quizzes, SCORM content, certification programs, and learning paths - all inside EduSuite.

Examination & Assessment

Class tests, mid-terms, end-of-term exams, BECE/WASSCE assessments, Tertiary grading (CGPA, GPA), Continuous Assessment (CA).

Results & Report Cards

Preschool performance sheets, Basic School report cards, SHS & tertiary transcripts, GPA/CGPA summaries with editable templates.

Promotion & Graduation

Automatic class promotions, graduation checklists, clearance workflows, and certificate generation.

Parent Portal

Parents can view fees & payments, homework, academic results, attendance, transport updates, and school announcements.

Student Portal

Students access courses & learning materials, exams & assignments, timetables, registrations, payments, and hostel allocation.

Communication & Messaging

SMS, email, in-app notifications, newsletters, circulars, and two-way communication between school and parents.

Fees Structure & Billing

Define fees by Level/Class, Program, Boarding/Day, Nationality/Status, Discounts & scholarships. Auto-generated invoices per term/semester.

Payment Management

Accept payments via Mobile Money (MTN, Vodafone, AirtelTigo), Bank transfers, Cash, Online payment gateways. Automated receipts and reconciliations.

Full Accounting Suite

Chart of accounts, Journals & ledgers, Bank reconciliation, Budgeting & financial reports, Assets & depreciation, Tax management.

Payroll & HR Integration

Staff contracts, Payroll structures, Allowances & deductions, PAYE, SSNIT, Tier 2 & Tier 3, Timesheets, Payslips & approvals.

Transport & Bus Management

Bus routes & zones, Driver management, Boarding lists, GPS/route tracking, Transport fee billing, Parent notifications.

Hostel / Boarding Management

Room allocation, Bed management, Housekeeping schedules, Wardens' reports, Visitors' logs, Hostel fee billing.

Library Management

Book catalog, Barcode/QR issuing, Borrowing/returns, Penalties, Reservations & stock levels.

Canteen & Inventory

Menu planning, Meal coupons, Inventory tracking, Cost analysis, Vendor management.

School Clinic / Sick Bay

Student medical records, First aid logs, Health screening, Medication records.

Quality Assurance (QA) Tools

Classroom observation, Teacher performance, Evaluation checklists, Continuous monitoring dashboards.

Curriculum Management

Syllabus repository, Learning materials, Competency-based curriculum (CBC) alignment.

Accreditation & Compliance

Support for NaCCA requirements, GES/TVET guidelines, University accreditation reporting.

Teacher Profiles & Workload

Subject assignments, Teaching hours, Performance analytics.

Recruitment & Onboarding

Job postings, Candidate management, Interview evaluations, Contract generation.

Attendance & Timesheets

Biometric/QR attendance, Shift management for tertiary institutions.

Course Registration & Credit Hours

Student self-registration, Prerequisite rules, Add/drop periods, Credit calculations.

Service Billing Integration

Automatically bill students for hostel, library, and transport services.

Practicals & Lab Management

For science, ICT, engineering, and technical programs.

Internship Tracking

Placement management, Supervisor evaluations, Logbook uploads.

Real-Time Dashboards

Custom dashboards for Headteachers, Administrators, Finance officers, Teachers, Proprietors/Board Members.

Data Analytics

Attendance trends, Fee collection analysis, Performance reports, Teacher workload, Student progress.

12. Mobile App Support

EduSuite integrates with the Odoo mobile app for Teachers, Parents, Students, and Administrators. Real-time access anywhere.

13. Multi-Level & Multi-Campus

One system for schools with Preschool, Basic, and SHS. One unified platform for universities with multiple faculties and departments. Central, branch, and campus management.